Contract Administrator

HILGARTWILSON is a locally owned engineering, surveying, planning, and construction management-consulting firm looking for a Contract Administrator to join our team. This position performs contract administration, including but not limited to: contract review, contract negotiation and maintaining company standard contracts resources/library.

Essential Duties

  • Review contract documents, specifications, and general provisions with the ability to disseminate critical and relevant information.
  • Identify contractual risk issues, conduct analysis of significant contractual risk, and propose appropriate solutions in accordance with upper management policies.
  • Identify, understand and interpret contractual insurance and indemnification requirements; review proof of insurance documents.
  • Understand lien laws, lien releases and waivers.
  • Research legal issues.
  • Prepare risk management summaries and reports of contractual issues for upper management.
  • Assist in drafting/amending contracts.
  • Communicate efficiently and effectively with a wide variety of stakeholders.
  • Administer and maintain library of standard contracts, including master agreements, subcontracts, professional services agreements, purchase orders, etc.
  • Administer and maintain library of standard clauses for amending contracts.
  • Maintain shared directory files according to department protocols and upload documents to department SharePoint.


  • 3 years’ experience as Contract Administrator, Paralegal, Project Manager, or significant related industry knowledge in civil engineering or architecture.
  • Paralegal certificate or bachelor’s degree preferred.
  • Exceptional attention to detail.
  • Organizational skills to prioritize tasks and administer multiple projects concurrently.
  • Advanced knowledge and proficient use of Microsoft Office Suite including Adobe Acrobat and SharePoint.

Compensation and Benefits

  • Compensation includes competitive salary commensurate with experience and year-end performance-based bonus opportunities.
  • Company benefits include: Medical, Dental, Vision, FSA, Short & Long Term Disability, Life Insurance, Employee Assistance Program, 401k, Paid Holidays, and Paid Time Off/Paid Sick Time
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