Front Desk Receptionist

HILGARTWILSON is seeking an entry-level Front Desk Receptionist with administrative assistant responsibilities to become a part of our growing team.

Front Desk Receptionist Essential Duties

  • Prepare lobby and conference rooms for business hours (appearance and stocking, activate phones)
  • Professionally respond to all incoming calls
  • Greet clients and other visitors and announce arrivals
  • Coordinate with Building Management regarding concerns/repairs/maintenance
  • Coordination of food for client and employee meetings
  • General office/break rooms housekeeping (organized and tidy)
  • Office supply ordering
  • Contribute to team effort by accomplishing related results as needed

Coordinator Support Essential Duties

  • Scanning, including saving the documents to the appropriate folder(s)
  • Managing courier pick-up and delivery
  • Folding, rolling, printing, and stapling of large plan sets
  • Binding reports as needed
  • Assembling submittals
  • Filing both hard files and electronic files
  • Gathering and sorting documents and information
  • Completing documents by entering/typing data from source materials
  • Revising documents by entering/retyping
  • Verifying documents by proofreading and checking requirements

Qualifications

  • 2+ years in a receptionist (with administrative responsibilities) role in a fast-paced professional office environment
  • Strong communication and interpersonal skills (via phone, e-mail, and in-person)
  • Excellent organizational skills with an ability to think proactively and prioritize work
  • Knowledge in Microsoft Word, Excel, Outlook, and Adobe Acrobat
  • Reliable transportation and clean driving record required
  • Team player

Hours

Monday-Friday 8:00am-5:00pm

Compensation and Benefits

  • Compensation includes competitive salary commensurate with experience and year-end performance-based bonus opportunities
  • Company benefits include: Medical, Dental, Vision, FSA, Short & Long Term Disability, Life Insurance, Employee Assistance Program, 401k, Paid Holidays, and Paid Time Off/Paid Sick Time
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